Introduction

The investment in any new system takes a dedicated amount of time from the university to implement and ensure you have a fully working system. This document takes you through the likely time investment needed to implement Lean Library. 

One key thing to note about an implementation is that when completed you will have a system that is ready to roll out to students - but the work doesn't stop there! You will continue adding more websites, enhancing your Assist Messages, driving your usage, and adding new resources. All of this takes effort, but you the more time you invest the more you will be providing your students with access to those resources that really matter, assisting them in their study, and promoting the role of the library as central.

Time and Tasks

The effort required by a university varies, but the key tasks are all the same.  These include:

Lean Library Set up Questionnaire: This is a document that needs to be completed prior to your Lean Library kick-off call.  We recommend that to get this completed in a timely manner, you schedule an initial 2-hour meeting with the project team, and then to come together a few days later to complete any questions where more information was required. This is only a suggested approach, but one that limits the time it takes to complete.

Lean Library kick-off call: Lean Library will run a 1 hour webinar - we require the complete project team from the university to attend this webinar. This will outline the project, some tips on success using Lean Library, and the tools we will be using.

Technical Discussion:  we may need to spend some time with your Systems Librairan to gain access or understand how some of your integrations work to ensure we have the right access and are getting the right responses. 

The Lean Library team have worked with many systems over hundreds of implementations. Before the project starts, we'll work with you to understand your systems and what we'll require to integrate with them. Once we've got the information we need, we don't expect that we'll require any further effort from you.

Testing and Review: We will share with you a "Review your setup" activity that will allow you to see each feature from the patron perspective and the librarian perspective. This is done through a series of tasks, and shows you where you can update and add your own unique settings in the dashboard. As you work through this activity we will ask that you test your implementation to 'sign off' on each stage. 

For example: Can you login? - If the answer is yes, you'd sign off in Basecamp that this is complete (a simple tick in a box).

We suggest that the project team allocate time to 'play' with the system as we make it available to get a feel for how everything works, and to start to help them shape how they want to roll this out within your university. This activity should take you no longer than 2 hours and gives you the basis to begin to widen out the resources and actions that you add. 

Training: By completing the above task you will be fully trained. However if you would like us to run sessions to demo to your librarians, then we can arrange that to give them a snapshot of what is available. If at any point you have a change of staff, just let us know and we can deliver some onboarding training for them.

Rollout: During implementation, we work with you to shape your Lean Library rollout approach. The focus of effort during implementation is planning, and ensuring that the groundwork is being done in creating the core messaging, so that post implementation you don't lose time as you prepare for rollout. Again based on the strategic approach taken, the required effort from the university perspective varies.